Question

What is the difference between Reporting ORI and Submitting ORI and how are they used?


Answer

Submitting ORI identifies the agencies that generated the XML file, which may contain one or more incidents for one or more agencies, and is not shared with the FBI. Reporting ORI identifies the agency that handled the incident, and is shared with the FBI on a per-incident basis. 


Here's the header for most XML documents:


<cjis:MessageMetadata>
   <cjis:MessageDateTime>2019-11-09T18:46:59</cjis:MessageDateTime
   <cjis:MessageIdentification>
      <nc:IdentificationID>0160100</nc:IdentificationID>
   </cjis:MessageIdentification>
   <cjis:MessageImplementationVersion>1.1</cjis:MessageImplementationVersion>
   <cjis:MessageSubmittingOrganization>
      <j:OrganizationAugmentation>
         <j:OrganizationORIIdentification>
            <nc:IdentificationID>NV0160100</nc:IdentificationID>
         </j:OrganizationORIIdentification>
      </j:OrganizationAugmentation>
   </cjis:MessageSubmittingOrganization>
</cjis:MessageMetadata>


The <MessageSubmittingOrganization> element identifies the agency that generated the XML file. 


Each incident in the file is contained within <Report> elements, which include a <ReportHeader> child element. 


<nibrs:ReportHeader>
      <nibrs:NIBRSReportCategoryCode>GROUP B ARREST REPORT</nibrs:NIBRSReportCategoryCode>
      <nibrs:ReportActionCategoryCode>D</nibrs:ReportActionCategoryCode>
      <nibrs:ReportDate>
         <nc:YearMonthDate>2019-10</nc:YearMonthDate>
      </nibrs:ReportDate>
      <nibrs:ReportingAgency>
         <j:OrganizationAugmentation>
            <j:OrganizationORIIdentification>
               <nc:IdentificationID>NV0160100</nc:IdentificationID>
            </j:OrganizationORIIdentification>
         </j:OrganizationAugmentation>
      </nibrs:ReportingAgency>
   </nibrs:ReportHeader>


The <ReportingAgency> child element identifies the agency who actually reported the incident. This can be different for all incidents in a file, providing each is unique within the file.  This is the ORI Crime Insight Repository records for the incidents, and the one generally send to the FBI.


The exception to this is when data is sent to the FBI using an umbrella ORI covering a large organization, such as the State Police.  In such cases the <ReportingAgency> still identifies one agency (e.g. a specific division of the State Police), but the FBI submission would be made using the ORI for the whole State Police organization.